Business Email on Your Own Domain: How to Set It Up (and Why)
A yourcompany.com email address costs about the price of a coffee per month and quietly signals you are a real business. Here is how to set it up properly.
An email like yourname@yourcompany.com does a lot of quiet work: it looks professional, builds trust, and keeps your business communication separate from your personal Gmail. It costs about the price of a coffee per user per month — and setting it up right (so your emails do not land in spam) matters as much as setting it up at all.
Here is what to use, what it costs, and how to do it properly.
Why it is worth it
- Trust — customers take you@company.com more seriously than company123@gmail.com.
- Ownership — the address is tied to your domain, so it is yours no matter who manages it.
- Consistency — everyone on the team gets a matching, professional address.
- Control — you can add and remove users, reset passwords, and keep data when someone leaves.
Google Workspace or Microsoft 365?
| Google Workspace | Microsoft 365 | |
|---|---|---|
| Feel | Gmail, Docs, Drive — simple, web-first | Outlook, Word, Excel — familiar, desktop-strong |
| Best for | Teams who like Google and work in the browser | Teams who live in Office and Windows |
| Rough cost | ~€6/user/month and up | ~€6/user/month and up |
How to set it up
Have (or buy) your domain
yourcompany.com or .hr. If your website already uses it, you are set.
Sign up for Workspace or 365
Create your account and add a user for each person on the team.
Verify your domain and set MX records
You add a few DNS records to point email to your provider. The setup wizard walks you through it.
Turn on SPF, DKIM, and DMARC
These three DNS records prove your mail is really from you — without them, your emails often land in spam.
Key takeaways
- Business email on your domain costs ~€5–7/user/month and signals a real business.
- Google Workspace and Microsoft 365 are both excellent — pick the ecosystem your team prefers.
- Always own the domain the email is built on.
- Set up SPF, DKIM, and DMARC, or your mail will keep landing in spam.
Frequently asked questions
Can I use a free email for my business?
You can, but a company123@gmail.com address quietly costs you trust and looks amateur. For a few euros a month, an address on your own domain pays for itself in credibility alone.
Which is better, Google Workspace or Microsoft 365?
Neither is objectively better — it depends on how your team already works. Google if you like the browser and Gmail/Docs; Microsoft if you live in Outlook, Word, and Excel. Both give you professional email at a similar price.
Why do my emails go to spam?
Almost always because SPF, DKIM, and DMARC are missing or misconfigured. These DNS records prove your mail is genuinely from your domain. Setting them up correctly is the fix.
Do I need a website to have business email?
No — you only need the domain. You can have you@yourcompany.com without a website, though most businesses set up both together since they share the same domain.
Want business email set up properly?
We can set up Google Workspace or Microsoft 365 on your domain, get the anti-spam records right, and migrate your existing email — so it just works. Tell us your setup below, or reach us directly.
Set up my business email
Tell us your domain and team size and we will handle the rest.
- Fixed-scope quote — no obligation
- Reply within 1 business day
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