Google Workspace vs Microsoft 365: Which Is Right for Your Team?
They cost about the same and both are excellent. The right pick is not about features — it is about whether your team lives in the browser or in Office.
Google Workspace and Microsoft 365 both give you professional email on your domain plus a full office suite, at roughly the same price (~€6/user/month and up). So the decision is rarely about capability — it is about how your team already likes to work.
Here is the honest comparison.
The comparison
| Google Workspace | Microsoft 365 | |
|---|---|---|
| Gmail | Outlook | |
| Docs | Docs, Sheets, Slides (web-first) | Word, Excel, PowerPoint (desktop-strong) |
| Collaboration | Best-in-class real-time editing | Strong, especially in-app and Teams |
| Feel | Simple, cloud-native | Familiar, powerful, desktop-rooted |
| Price | ~€6/user/month and up | ~€6/user/month and up |
When each one wins
- Google Workspace — a modern, browser-first team; heavy real-time collaboration; you want simple administration.
- Microsoft 365 — you rely on advanced Excel/Word, use Windows and desktop apps, or need Teams and the broader Microsoft stack.
The honest verdict
There is no universal winner — both are excellent and priced alike. Google Workspace suits browser-first, collaborative teams; Microsoft 365 suits Office-and-Windows teams and heavier documents. Whichever you choose, set it up properly on your own domain — see our business email guide for the how.
Key takeaways
- Both give professional email + office apps at ~€6/user/month — pick on fit, not price.
- Google Workspace suits browser-first, collaborative teams.
- Microsoft 365 suits Office/Windows teams and heavy documents.
- The tie-breaker is what your team already uses every day.
Frequently asked questions
Which is cheaper?
They are priced very similarly across comparable tiers (around €6/user/month and up). Cost is rarely the deciding factor — fit with how your team works matters far more.
Can I switch later?
Yes, and migrations (email, files, calendars) are a well-trodden path — but they take planning to do cleanly. Choosing the right fit up front saves the effort, so decide based on how your team actually works.
Do I need either for business email?
You need one of them (or a similar provider) to run professional email on your own domain reliably, with proper security and admin control. Free personal accounts do not offer that.
Setting up email and office for your team?
We can recommend the right suite, set it up on your domain with proper security, and migrate your existing email and files. Tell us your team size below, or reach us directly.
Get set up properly
Tell us your team size and current setup and we will handle the rest.
- Fixed-scope quote — no obligation
- Reply within 1 business day
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